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► ARCHIRODON Construction S.A. P. O. Box No. 28669, Abu Dhabi, U. A. E

​May 5, 2009 up to Present - 13 years

WORK EXPERIENCE
 
ARCHIRODON CONSTRUCTION (Overseas) S.A.
VINCI-ARCHIRODON (Joint Venture)                                 Duration:
Etihad Rail Stage 2 & 3 Project, Package 2F1                                   March 7, 2021 to June, 30 2022
Operation and Maintenance Facilities
Abu Dhabi, U. A. E
P. O. Box No. 26952
 
                                    
 Document Controller

  • Import in EPFM (Etihad Database System) the Weekly Progress Presentation and Monthly Progress Review for Client’s information.
  • Upload in e-Project (Vinci-Archirodon Database System) the Weekly Progress Presentation and Monthly Progress Review for Managers and Engineers information.
  • Import in EPFM the Monthly Progress Report for Client’s information.
  • Upload in e-Project the Weekly Progress Report for Managers and Engineers information.
  • Import in EPFM the Health and Safety Procedures and Plans for Client’s review and approval.
  • Upload in e-Project the Health and Safety Procedures and Plans for Manager and Engineer action/resubmission.
  • Import in EPFM the Weekly Health & Safety Flash Report for Client’s information.
  • Upload in e-Project the Weekly Health & Safety Flash Report for Managers and Engineers information.
  • Import in EPFM the Method Statement of all Departments (CIV, ARH, STS and MEP), Subcontractors and Supplier’s for Client’s review and approval.
  • Upload in e-Project the Method Statement of all Departments (CIV, ARH, STS and MEP), Subcontractors and Suppliers for Managers, Engineers, Subcontractor and Suppliers information and action.
  • Import in EPFM the Inspection Test Plan (ITP) of all Departments (CIV, ARH, STS and MEP), Subcontractors and Suppliers for Client’s review and approval.
  • Upload in e-Project the Inspection Test Plan (ITP) of all Departments (CIV, ARH, STS and MEP), Subcontractors and Suppliers for Managers, Engineers, Subcontractor and Suppliers information and action.
  • Import in EFPM the Material Submittal and Request for Prequalification for Clients review and approval.
  • Upload in e-Project the Material Submittal and Request for Prequalification for Managers and Engineers information.
  • Import in EFPM the Inspection and Test Request (ITR) for Client’s information.
  • Upload in e-Project approved (Code 1) Inspection and Test Request (ITR).
  • Update in e-Project the Method Statement and Inspection Test Plan (ITP) approval status according to Client’s transmittal approval status code received (Code 1 to Code 5) for Engineers, Subcontractors and Supplier’s information and action/resubmission.
  • Import in EPFM and upload in e-Project the Environment weekly report for Client’s and 2F1JV Managers and Engineers information.
  • Import in EFPM and upload in e-Project the Environment monthly report for Client’s information and for 2F1JV Managers and Engineers information.
  • Import in EPFM the Environmental Spill Drill Report for Client’s information.
  • Upload in e-Project the Environmental Spill Drill Report for Managers and Engineers information
  • Import in EPFM and upload in e-Project the Daily Construction Report (DCR) for Client and 2F1JV Managers and Engineers information.
  • Update the Method Statement register for Deputy Quality Manager’s weekly report and QA/QC Engineers information.
  • Update and maintain register of Daily Construction Report (DCR), Monthly and weekly Progress Report, ITP and MIR for Managers and QA/QC Engineers information.
  • Import in EFPM the Accident and Incident Investigation Report for Client’s information.
  • Upload in e-Project the Accident and Incident Investigation Report for Managers and Engineers information.
  • Import in EPFM close and open NCR, CAR and SOR for Client’s review and approval.
  • Upload in e-project close and open NCR, CAR and SOR for Managers, Engineers, Subcontractors and Suppliers information and action.
  • Import in EPFM the Subcontractor’s Audit Report for Client’s review and approval.
  • Upload in e-Project Subcontractors and Suppliers Audit Report for Project Manager’s information and action.
  • Prepare outgoing transmittal for Subcontractors and Supplier’s NCR, CAR and Audit Report to for information and action.
  • Meticulous check of important documents details (MS, Procedures, Plan, ITP and Reports) as per Client’s template/format prior importing in EPFM to avoid recurrence documents rejection.
  • Update and maintain MEP clearance register to be submitted to Project Director.
  • Import in EPFM the Construction Readiness Review for Client’s information.
  • Upload in e-Project Construction Readiness Review for Managers and Engineers information.
  • Maintain register of Construction Readiness Review on daily basis.

PROJECTS: ADNOC Project

Al Dabb’iya Project (Thamama)  October 29, 2018 to February 01, 2021

Document Controller (for Client ADNOC)  
​
  • Uploads and executes approval workflow the Client’s outgoing transmittals and various documents in CADAC Organice 2012 Explorer.
  • Expedites and ensures that all outgoing transmittals are uploaded within a day as much as possible; regardless of volume/bulk of transmittals received for Contractor’s viewing and monitoring for the next revision submission and to avoid Contractor’s recurrence feedback.
  • Proper archiving all Client’s Project incoming transmittals various attachments per discipline and original transmittals with receiving stamp and signature as per Client’s Project Standard Filing Index for ease of traceability even during my absence.
  • Supersede old revision documents and replace immediately with current revision documents and ensure properly filled.
  • Meticulous check of important Contractor’s transmittals details (reference number, transmittal date, purpose, discipline and revision number).
  • Receiving and stamping of incoming transmittals for various documents, encode and update in the register and distribute by email to all ADNOC Engineers as per discipline for their review.
  • Preparation of outgoing transmittals for all documents with comments coming from reviewers (ADNOC Engineers) for signature of ADNOC Project Manager and Engineers. Signed transmittals shall be scanned, saved in Clients P02096 folder, sent to Contractor by email for their response as per status and uploaded to Organice.
  • Monthly reconciliation of Engineering Progress for Payment Proposal to Clients with the P02096 Transmittal Register, ensuring that all deliverables are 100% approved for Clients final payment.
​
Al Dabb’iya Project (Cluster) July 1, 2018 to October 28, 2018
Document Controller  ​
  • Prepares Field Inspection and Certification Dossier (FICD) for Pre-Commissioning (Piping) to be submitted to Contractor (TCM).

Al Dabb’iya Project (Pipeline) May 5, 2016 to June 30, 2018
Document Controller
  • Maintain register and archive open and closed Request for Inspection (RFI).
  • Prepare daily Request for Inspection (RFI) to be submitted to Contractor (TCM) before 12:00 p.m.
  • Maintain register and archive instrument calibration certificate.
  • Liaise with the Department Engineers for the open/pending Request for Inspection (RFI) to ensure RFI register is updated and properly monitored, daily.
  • Maintain register Vendors Document Register List (VDRL) to be submitted to Manager, Engineers and various Suppliers by email for reconciliation.
  • Prepares and archive Suppliers Document Distribution List (DDL) to be sent to Project Manager, Engineers and Sub Contractor, by email.
 
RAKCFY – Central Facility Yard June 10, 2010 to May 2016

Saqr Port, Ras Al Khaimah, P.O. Box No. 2976, U.A.E 

Document Controller
  • Maintain registers and files in connection with quality records.
  • Maintain register and files for other records (Construction Method Statements, Training Register, Client documents, Equipment's and vessels) as required.
  • Control and distribute documents as instructed and ensure superseded versions of documents are promptly removed from points of use and replaced with revised versions.
  • Where required, assist the QA/QC Manager in undertaking periodic review of relevant documents.
  • Where required by the QA/QC Manager, assist in preparing training materials for presentation.
  • Any Other additional responsibilities which might arise due to either by project contractual requirements or by management decision must be full filled.

KHALIFA PORT MARINE CONSORTIUM (KPMC) May 5,2009 - June 09,2010

P.O. Box No. 38663, Taweelah, Abu Dhabi, U. A. E.  

Project: Breakwaters, revetments, quay walls, dredging and reclamation of Phase 1A development of the greenfield offshore Khalifa Port.

Document Controller

  • Reports directly to the QA/QC Manager
  • Uploading of submittals, correspondence & other documents to Share Points System for Client and Partners (Contractors) viewing.
  • Liaise with the planning department for weekly project progress report to be submitted to Client
  • Checking/validation/verification of all documents, including correct numbering revisions, status, format, title, and legibility
  • Prepares transmittal of submittals, correspondence, engineering documents and other documents submitted to Client and Partners
  • Uploading and attaching Client’s submittal comments to Share Points System for information and action of the Partners (Contractors)
  • Expedites review, approval signatures, and release of contractor/supplier/internally produced project documents
  • Receives/Log/Scan/File all incoming documents including soft copy. Determines filing category and makes input to the master document registration
  • Performs other administrative responsibilities associated with the project as may be appropriate
  • Coding/processing documents including correspondence, meeting minutes, drawings, and construction/technical engineering documents in registry.
  • Generate open & close Non-Conformance Report (NCR) and Request for Information (RFI) from Construction Technical Inquiries system (CTI) for Client & Partners review, and approval
  • Prepares weekly report of Submittals, correspondence, and other documents
  • Weekly submission of graph for Notification and Report of Inspection (NRI) and Request for Information (RFI.)
  • Weekly submission of open, close, and pending report of Notification and Report of Inspection (NRI) and Request for Information (RFI) to Client and Partner
  • Prepares Internal Manager and Project Manager Distribution for Method Statement & Material Approval to be forwarded to Partners for review, comment and approval

► KLING CONSULT (U.A.E)
       Emirates Islamic Building, Mezzanine Floor  Al Nahda Road, Al Qusais 2, Dubai, U. A. E.


​December 13, 2006 – December 31, 2008 - 2 years

Project:  Mirdif Villas Plot No.: 251-4313, ​Dubai (275 Villas & 42 Apartments)

​Documents Controller
 
  • Reports directly to the Resident Engineer
  • Provides secretarial services to the Resident Engineer/Assistant RE by attending to routine administrative paperwork
  • Monitors schedule of the Resident Engineer/Assistant RE and furnish required information/documentation for meetings/appointments, by coordinating with sources inside and outside the project
  • Screens incoming mails and telephone calls, action responses and collate to the appropriate Engineers obtaining additional information where necessary
  • Supervise Employees attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Administration Department for payment
  • Fully conversant with the activities of project to liaise effectively with Engineers on behalf of the Resident Engineer/Assistant RE and Administration
  • Monitoring log sheet of transmittals, incoming and outgoing letters using Microsoft Excel
  • Receives/Log/Scan/File and Distribute Transmittals, Submittals, Request for change, Request for Information, Formal/Informal Letters, and other pertinent documents for effective Project communication
  • Prepares Construction Approval Request form & Agreed Value of Engineer’s Instruction using Microsoft Excel
  • Monitoring log sheet of Construction Approval Request Form, Agreed Value of Engineer’s Instruction
  • Liaises with Quantity Surveyor Department for any cost implication of sites instruction, Drawing Field change and Subcontractors’ Non-Conformance on site
  • Generate Submittals, Request for Change, Request for Information, Confirmation of Verbal Instruction & Engineer’s Instruction using primavera expedition
  • Coordinates with Planning Department in preparing monthly Progress report to be submitted to Client
  • Reviews/Log/File and prepare weekly report of Non-Conformance Report and Safety Violation for weekly Quality and Safety meeting
  • Prepares Safety and Quality, Logistics & Technical minutes of meeting using primavera expedition
  • File photocopy, bind and archive all documents including soft copy
  • Receives Pre-Qualification documents from contractor and supplier for approval and submission to the Client

► SPE Middle East FZ - LLC (U.A.E)
     (Society of Petroleum Engineers) P.O. Box 502217, Knowledge Village, Dubai, U.A.E​


​March 31, 2006 – August 31, 2006 - 1 year & 5 months
 
Accounts Assistant
Assist the Finance Manager and report to the Director of Operations in the Middle East Office.
  • Data entry to Oracle Database
  • Full cycle of account payable, matching, vouchering, and general ledger coding.
  • Petty cash reconciliation using Microsoft excel
  • Records Director of Operation & Manager’s monthly credit card expense transactions
  • Cheque & Invoice preparation
  • Generates monthly accounting statements and reports
  • Employees monthly expense report preparation using Microsoft excel
  • Bank statement reconciliation with internal company employees and management records

► ​ Jardine Aboitiz Logistics, Inc. (Philippines)         
​         Unit UVWX 707 Columbian Airfreight Complex Ninoy Aquino Avenue, Paranaque City

​October 26, 2000 – October 2005 - 5 years

Accounting Clerk
  Credit and Collection ​ ​
  • Prepares Accounts Receivable aging schedule for weekly meeting
  • Verifying the accuracy of invoices and other accounting documents or records.
  • Cash receipt and payment allocation of Credit Collection
  • Preparation of debtor’s summary for Board Meetings and Group Reporting
  • Prepares Clients Statement of Accounts for weekly meeting
  • Follow-up Collection every Thursday
  • Dispatched Billing(s) Sales Invoice and Statement of Charge to Client daily
  • Attained Accounts Executive (AE’s) concern pertaining to Statement of Accounts, Receivables and collectibles.
  • Reconciliation to Client for weekly statement of accounts payable.
  • Official receipt booking entry to the system daily
  • Arranged Errand of Messenger daily

    Cash Advance
  • Maintain register of employees official cash advances
  • Uploading cash advances to FoxPro data base
  • Prepares employees cash advances unliquidated weekly report 
  • Monitoring Clients duties and taxes cash advances
  • Check and allocate cash advances liquidation in the system
  • Monitoring all Clients container deposit cash advances

► Security Bank, Inc. (Philippines) Ayala Avenue, Makati City                                        


​May 21, 2000 – October 21, 2000 - 6 Months

Data Encoder
  • ​Encode, endorses, balances deposits, cashed checks, and TT&L payments.
  • Encodes all pending work from the branches, ensuring done before the cut off time.
  • Correct all customer and teller errors & discrepancies.
  • Ensuring all work is completed and sent to Reconciling department on time.
  • Encodes source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry.
  • Compile, sort and verify the accuracy of data before it is entered.
  • Compare data with source documents, or re-enter data in verification format to detect errors.
  • Store completed documents in appropriate locations.

► PCIB-CIGNA LIFE Insurance (Philippines) Makati Avenue, Makati City                                    


November 16, 1999 – April 16, 2000 - 6 Months
​
Accounting Clerk
  • Uploading Premium Payments of Clients to the system.
  • Prepares cheque requests for broker's commission, insurance premium and other fees payable to vendors and suppliers.
  • Filing vouchers & Premium Invoices.
  • Maintenance of insurance commission and revenue schedules and other spreadsheet applications.
  • Will coordinate with accounts receivable processing for local office including the preparation of invoice requests and assessment schedules.
  • Post daily cash receipts and deposits.
  • Other accounting and clerical duties include facilitating collection efforts and maintaining aging schedules. 

► Magdalena Sea-Land Development Corporation, New Escalante City, Negros Occidental, Philippines


June 13, 1988 – September 7, 1990 - 1 year and 3 months

Accounting Clerk
  • Prepares Cheque, Vouchers & Monthly Payroll.
  • Liaising with auditors in relation to management accounts and audits.
  • Handles banking transactions.
  • Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system.
  • Monitors Employees cash advances.

► Mount Carmel College ​  (Working Student)        
      New Escalante City, Negros Occidental, Philippines


June 19, 1986 – May 28, 1988 - 2 years
​
Accounting Clerk
  • Prepares students statement of accounts receivable in spreadsheets
  • Petty Cash and voucher preparation
  • Meticulous check all invoices are raised in accordance with contracts and cash flow schedules
  • Cash receipts coding and posting entry
  • Archiving vouchers, students official receipts and other documents
  • Prepares monthly financial statements
  • Assist to Bookkeeper in bank reconciliations
  • Matching and verifying of cash expenses